The following instructions are based on Outlook 365, but the steps are the same, or very similar, in older versions of Outlook. There are two ways of setting up automated signatures in Outlook: Setting up automatic email signatures saves time and creates a consistent ‘on brand’ message to go out with each communication. And, of course, it tells the reader who you are!.It’s an opportunity to reinforce your brand and promote your marketing messages.It contains important contact information your reader might need (such as your phone number).

Having a smart, customised, consistent signature at the bottom of your emails is very beneficial: If you’re ready to read more about Outlook and it settings, click here to discover our blog.Learn: How to add automatic signatures onto Microsoft Outlook emails But the message you will create in the future will include your personalised signature. You will have to add the signature manually to this message. Outlook doesn’t add your new signature to the message you just created in Step 1, even if you chose to apply the signature to all new messages. You can also add a logo or image to your signature by selecting the image icon, and then select “Insert” optionįinally, when you are done, choose “OK” to save your new signature and return to your message.

You can change the font and colour according to your preference under the “Edit signature” section. Otherwise, accept the default option of (none).

Replies/forwards: choose the signature that you want Outlook add automatically when you reply to or forward messages.

In this case you can choose “first signature” if you want to apply “first signature” in all messages.

New messages: choose the signature that you want Outlook will add automatically to all new email messages.

E-mail account: choose an email account to associate with this signature.

Under “Choose default signature”, there are 3 options: Under “Edit signature, type the signature.

Add a logo to outlook email signature